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Design and Production Position Definitions
Director: person responsible for interpreting the script, creating a viable production concept, and directing the actors. Works directly under Chair of Department.
Musical Director: person responsible for interpreting the musical elements of the production, directing the musical rehearsals, assembling and conducting the orchestra. Words directly with the Director.
Costume Designer: person responsible for the design, visual appearance, function and acquisition of the costumes, accessories, and makeup. Works with the Director.
Lighting Designer: person responsible for the appearance of the lighting during the production. Works with the Director.
Master Electrician: person responsible for ensuring that the lighting equipment is hung, focused, and run according to written and verbal instruction from the lighting designer. Works directly under the Lighting Designer.
Scenic Designer: person responsible for the design and function of the scenery and properties. Works with the Director.
Properties Master: person responsible for the design, construction, acquisition, and finishing of all properties. Works directly under the Scenic
Designer and Director.
Scenic Artist: person responsible for the painting of the scenery and properties. Works directly under the Scenic Designer and Technical Director.
Sound Designer: person responsible for the design, recording, and playback of all music and sound effects used in a production. Works with the Director.
Choreographer: person responsible for staging the production’s musical numbers. Works directly with the Musical Director and the Director.
Rehearsal Pianist: person responsible for the musical accompaniment during the rehearsal period of the production. This individual may be included in the production orchestra. Works directly with the Musical Director and the Director.
Stage Manager: person who assists the director during rehearsals and manages all backstage activity once the play has gone into technical rehearsals, to make things run smoothly on stage and backstage before rehearsal begin, during rehearsals, during production and after the production closes. Works directly under the Director and Technical Director.
Technical Director: person responsible for supervising the construction, mounting, rigging and shifting of the scenery, properties. Works with the
Scenic Designer, Director, and Production Manager.
Production Manager: coordinator of production scheduling and administrative/logistic details of a multi-show theatrical season. Works directly under the Chair of Department.
The standard rehearsal period for productions is thirty-six rehearsal days. Calendar problems may result in a slightly shorter period. Directors may petition the department for additional rehearsal time if a production has special needs and requirements.
The standard rehearsal period for productions is 24 rehearsal days. Directors may petition the department for additional rehearsal time if a production has special needs and requirements.
Rehearsals may be scheduled a maximum of six days a week. Four hours per rehearsal is the maximum on weekdays and six hours for weekend rehearsals, excluding technical and dress rehearsals. All rehearsals must end by 11:00 p.m., excluding technical and dress rehearsal which must end by 12:00 midnight.
Mandatory rehearsals may not be scheduled during campus-wide vacations or breaks. The directors in consultation with their production staff are responsible for planning the rehearsal schedule. When planning the rehearsal schedule directors should make every attempt to call actors only when they are needed. Rehearsal schedules must be typed and posted on the main call board as well as the call board in the individual theatre by the beginning of each week. Any changes should be posted before 10:00 a.m. on the morning of the change.
The stage manager will be responsible for having the rehearsal room(s) or theatre open and prepared for the actors ˝ hour before the time of the call. Actors are expected to arrive prior to their call so that they may warm-up and be prepared to begin rehearsal at the time of the call. Rehearsal breaks should be allowed five minutes every hour or ten minutes every hour and a half. The stage manager should keep track of and call all breaks.
Production Deadlines and Meetings
A production calendar which includes a master schedule of production deadlines will be developed by the Technical director and the Production Manager. These deadlines must be adhered to by the production staff. The production calendar will be created on a yearly basis and will be available by the first day of classes each semester. This calendar will include a final design presentation which will be held during a common hour, seven weeks prior to opening of a production. This design presentation will be a public presentation open to all faculty, staff and students.
Production meetings will be held on a weekly basis beginning six weeks prior to opening, not including vacation weeks. Calendar problems may result in a slightly shorter production meeting schedule. The stage manager and/or production manager will be responsible for scheduling and setting agendas. The stage manager will chair all production meetings. In addition to the director and assistants, all designers and assistants and all faculty advisors to the production, the Technical director or assigned representative will attend these meetings. The purpose of production meetings will be to monitor the development of the production through the rehearsal construction and technical rehearsal periods and to identify and solve problems that may arise between areas of production responsibility.
All main stage and second stage productions must have a stage manager. To be a stage manager for a mainstage production, a student must have been an assistant stage manager on a mainstage production or have taken both Theatre 155 (Stagecraft) and Theatre 229 (Stage Management). In either case, the Technical Director in consultation with the Production Manager, Director, and faculty designers has final approval.
Students wishing to stage manage a production must fill out a design/production application which will be available once the season selection has been completed. In the event of a shortage of applicants, directors may advertise on the call board as well as petition upper level Theatre classes for a stage manager who meets the above criteria.
Stage managers can sign out keys to the theatre space they are working in from the Technical Director. All keys must be returned the Monday after the close of the production. Failing to turn in keys could result in a fine and/or a failing grade if receiving THEA 220 credit.
As part of the stage management strike, any equipment used for performance or rehearsal (props, pianos, etc.) must be returned. Call boards must be cleared of all paperwork. The booth and the greenroom must be cleaned.
Stage managers and assistants are expected to attend every rehearsal and performance. The stage manager should not be cast in the show in any part.
The stage manager has the right to create and enforce rules that are necessary and specific for any given production. If a stage manager feels they need to create such a list of rules, these rules must be presented to the Production Manager and Director for approval.
Stage Manager duties :
There is no definitive list of the duties of a stage manager that can apply to all theatres and staging environments. At Coastal, stage manager duties include but are not limited to:
· --Scheduling design and production meetings
· --Assisting in auditions, keeping data on candidates, addresses, phone numbers, and etc.
· --Putting up all call sheets, call-back lists, and so on.
· --Creating and maintaining call board space on main department call board.
· --Assisting in scheduling rehearsal.
· --Arranging for rehearsal space and props.
· --Spiking the set in the rehearsal space and later on stage.
· --Preparing, keeping, and distributing up-to-date cast and crew lists.
· --Preparing prompt book with all necessary information.
· --Checking rehearsal attendance and calling late cast members.
· --Opening and closing the rehearsal space.
· --Handling valuables for cast during rehearsals and performances.
· --Preparing and distributing daily rehearsal reports.
· --Pre-rehearsal and performance safety inspection.
· --Taking blocking notation.
· --Planning and rehearsing scene shifts.
· --Timing rehearsals and reporting time to the director.
· --Taking charge of the crew during technical rehearsals and throughout the run of the show.
· --Enforcing safety rules backstage and taking responsibility for backstage discipline.
· --Authorizing the opening of the house to let in the audience, with authority to delay the show if necessary.
· --Assuming responsibility for all emergency decisions, including stopping the show if an emergency threatens.
· --Authorizing the substitution of understudies.
· --Giving all cues as necessary to all elements of the production.
· --Timing each part of the show.
· --Calling brush-up rehearsal if necessary.
· --Serving as the principal representative of the artistic staff on a night-to-night basis during the run of the show, with duties including touch-up painting or repairing scenery and costumes.
Production Strike :
The scenery, lighting and costume strike for all productions will happen directly following the final performance. All members of the company (full cast, crew and production staff, i.e. props master, designers, etc.) are expected to stay and help with the strike for a maximum of 4 hours. Members of the company will report to the Technical Director who is in charge of the strike and will assign jobs as needed. Disregard of this policy will result in disciplinary action which could include a failing grade for THEA 220 or 221 if applicable. Students who need production hours for Intro. to Theatre and Stagecraft are also encouraged to participate in the strike.
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